Information for Speakers (Guest presentations and Free Papers) and Posters.
Speakers (Guest Presentations and Free Papers)
All presentations must be brought to the Speaker Service Centre at least 1 hour before the presentation time (or the day prior to when your presentation session is scheduled to begin). Qualified technicians will ensure that presentations are uploaded onto a single central software system and sent through a network to the correct room. A computer will be available in the upload room, ready to display your presentation (PowerPoint, Keynote, Prezi, PDF etc.).
No presentation can be uploaded in the session room directly. Using your own computer is NOT allowed.
Step by Step procedure
1) At any time during the opening hours of the Speaker Service Centre, but at least 1 hour before your presentation (or the day prior to when your workshop is scheduled to begin), you must go to the Speaker Service Centre (located in the Parterre next to the Chamber Music Hall). A qualified technician will help you to upload your presentation to the system and enable you to edit and run through your presentation.
You should bring your presentation on a USB key. PowerPoint and Keynote are accepted formats. If you are an Apple Mac user there are a few tips that you may want to consider. You can find these below.
Note: Speaker Service Centre Opening Times
Day 1: 09:00 to 15:30
Day 2: 08:15 to 17:15
Day 3: 08:30 to 15:50
2) Once your presentation is uploaded, you will have the opportunity to check it. When you are ready, your presentation will be sent through a central network to the specific room for your session.
3) In each room, there will be a technician to make sure that your presentation is ready, and help you if anything goes wrong. You will be able to start your presentation simply by going on to the stage. You will be able to change the slides yourself with a remote control.
Note: It will not be possible to upload a presentation on the computer in the session room. This is to prevent any corruption of files. It will also not be possible to link your own laptop to the projector.
4) At the end of the Conference, all presentations will be deleted from the central computer, ensuring that your presentation can not be used by anyone else without your formal approval. Aventix will NOT keep copies of presentations and make these available, unless we received specific approvals.
Points to remember:
Files > options>Save> Include Fonts in the file
Include your presentation and media files into one folder on your USB drive.
Apple / MAC Users:
If you have additional media in your presentation like a short movie or sound fragments, include them in the PowerPoint file. If needed, the technician can help you with this. Make sure to give yourself adequate time to do this in the Speaker Service Centre. Longer movies should be submitted in .mov or .MP4 format. PC or laptops in the room are connected to sound systems to play sound when needed.
Presentations can also be supplied in the following formats:
Video playback can be supplied in the following formats (For guest presentations only):
e-Posters offer an innovative approach to traditional posters and allow for significant time and cost savings for authors. e-Poster presenters should note the following information:
Viewing and Presentation
You are expected to register for the meeting for at least a day if your poster has been accepted.